Product Updates

The Most Advanced Zapier Integration for eLearning

Sara Cortellazzi - Senior Product Marketing Manager LearnWorlds
9 min
The top 20 Zaps for online schools in LearnWorlds.

Tired of wasting time on admin for your school? Discover how to automate marketing, sales, and admin tasks and focus more on growing your online school.

Hot off the press! The new and most advanced Zapier integration for online learning platforms is here. Together, we are transforming how course creators, like you, get the job done ✅.

Enhancing your student experience, streamlining your tasks, avoiding human errors in your accounting books, reaching out to more leads without lifting a finger – it’s now a reality.

The new LearnWorlds-Zapier integration is your master key to connect with 3000+ other apps. Can you picture the massive number of workflows you can automate? (And the time you can save?)

⚡ 15 triggers
⚡ 6 actions
⚡ Search capabilities
⚡ Multiple-action zaps

You will be able to automate tasks such as lead management, course enrollments, user management, record sales in your accounting software, and also enhance your learners’ experience. You will be able to save dozens of hours of work each month!

With the new LearnWorlds integration for Zapier, you are going to automate your school like a wiz!

Save Time – Swap Tasks for Zaps

By connecting LearnWorlds with any other app you like (Google Sheets, Printful, SurveyMonkey, QuickBooks and other 3000 apps), you can replace manual work with zaps. Zaps are the quickest way to automate your routine workflows via Zapier to improve the efficiency of your school management all-round.

Go to: Settings → Integrations → Zapier to access the integration directly from your school.

To create a Zap (aka a workflow), you need to connect two (or more) apps by selecting a trigger and an action:

So the Zap will make sure that each time a user completes a course, they will receive a feedback form. Timely and reliably.

In case you need, here’s a useful refresher of all the Zapier lingo.

Enough with copy-pasting. LearnWorlds’ Triggers and Actions

We presented you with a basic example. So let me walk you through the multiple options we have available for you via the new Zapier integration and highlight plenty of examples that you can apply in your school.

Triggers available from LearnWorlds towards other apps via Zapier

Actions available on LearnWorlds triggered by other apps via Zapier

Your professional looking Academy in a few clicks

Start FREE Trial

One trigger, multiple steps

Sometimes one action is not enough. So make sure that for each trigger you set up, you will be able to unlock even multiple sequential steps — including actions, filters, and searches!

So to continue with the example above, once a user receives a survey, we can add a corresponding tag in LearnWorlds.

New search capabilities

The ‘Search’ action allows you to utilize the data you already have about your school in a more productive way!

Essentially, when you want something to happen only for a group of users, you can use a ‘Search’ step between your trigger and the final action.

For example, let’s say that you need to prioritize your school’s inbox. In this scenario, you want to give priority to the emails of your active learners. How do you do that? You can run a search!

a) FALSE → GMAIL ( sends an auto-reply
b) TRUE → GMAIL( forwards this email to your direct email (

In this way, you can prioritize your active students over unknown contacts.

You can apply the same principle to other cases! Essentially, when you look up users’ information in one of your apps, and you want to cross-check the same info in LearnWorlds or also retrieve info from LearnWorlds about a specific user, you can use a Search action.

You also have the option to create a new record (user or a lead) if the Search doesn’t find any matching data in your school. Together, create and search actions give you a powerful way to connect your favorite apps to your online school.

Set up an automation strategy for your school using Zapier

As said, Zapier can connect your school with over 3000 other mobile apps. If you consider an average of 5 triggers and actions per app, it will result in a mind-boggling number of potential combinations. Too many? No worries. It’s easy.

Think of your automation strategy as cooking a recipe: decide what you want to eat (your goal), fetch the right ingredients (your apps), combine the ingredients (triggers, and actions), and finally enjoy your meal… ahem…your automation!

To set up an automation strategy for your school, follow these sequential steps:

1. Let’s start with the goal

We suggest you pick one topic. By starting small, you can get familiar with the process and grow your school automation gradually. What would you like to automate first?

→ Let’s start with an example from marketing & sales expansion.

2. Identify your usual workflows

→ For example, you may want to add the attendees of a promotional webinar to your school as new leads and tag them.

3. Create your zap

Go to your LearnWorlds school Zapier integration page and set up your automation based on the triggers and the actions in the tables above.

→ Trigger: a GoToWebinar new webinar registrant is created & Action: a new lead is created in your LearnWorlds school, with a relevant tag.

4. Test & Repeat

Test your zaps and let them run for a few days making sure they work as you intended, and then… Start over with new zaps until you’ve automated all your manual tasks!

12 Tasks You Can Automate Today, So You Don’t Sweat Tomorrow

Need more inspiration for your automation? Sometimes tasks are sneaky, and we don’t see that we can automate them until someone tells us so.

Therefore, we collected some zaps that can make your life easier (and more productive)!

Marketing & Sales:

Facebook Lead Ads
Trigger: New Lead
LearnWorlds (2.0.0)
Action: Create a User
LearnWorlds (2.0.0)
Trigger: User Previewed a Free Section
LearnWorlds (2.0.0)
Action: Add Tags to User
LearnWorlds (2.0.0)
Trigger: New Lead
: Verify Email Address
LearnWorlds (2.0.0)
: Tag added
: Add to lead campaign

Users management:

LearnWorlds (2.0.0)
New User
Google Sheets
: Create Spreadsheet Row
: New person
LearnWorlds (2.0.0)
: Enroll User in Product

Accounting and invoicing:

LearnWorlds (2.0.0)
Trigger: User Enrolled in Product
Action: Create Sales Invoice
LearnWorlds (2.0.0)
Trigger: Payment failed
SMS by Zapier
Action: Send SMS
LearnWorlds (2.0.0)
Trigger: Subscription updated
Google Sheet
Action: Update Spreadsheet Row

Learners’ experience:

LearnWorlds (2.0.0)
Trigger: Course completed
Credly’s Acclaim Platform
Action: Issue badge
LearnWorlds (2.0.0)
Trigger: New Certificate
Action: Create Order
LearnWorlds (2.0.0)
Trigger: Learning Activity Completed
Action: Create Signature Request

Data synchronization:

LearnWorlds (2.0.0)
Trigger: User updated
Action: Update Contact

New to Zapier?

Zapier is the app that allows you to connect your favorite app and automate manual tasks by creating “recipes” for you. It offers integrations with more than 3000+ apps, including top marketing apps such as Hubspot, LeadPages, Unbounce, Google Sheets, Gmail, Mailchimp… 

With the LearnWorlds’ Zapier integration Course Creators can benefit from:

We live in a fast-paced era where the more automated our daily tasks can be the better. Time is of the essence and when it comes to helping your business grow, there is no time to lose. The same applies to your online academy of course.

Let the Most Advanced Zapier Integration for eLearning do the Work

Let the Zapier integration do repetitive work — instead of you. This includes tasks such as creating new records into applications and systems, extracting, copying across, compiling, and so much more!

While LearnWorlds has 15 triggers, 6 actions (including search capabilities), our competitors with a Zapier integration average at 7 triggers and 3 actions (aka the half of what LearnWolds can offer you). Why settle?

Your professional looking Academy in a few clicks

Start FREE Trial

When you let zaps do these types of repetitive, high-volume tasks, course creators are freed to focus on the things they do best and enjoy more: producing content, and interacting with students, or onboarding new clients.

Your school will gain in productivity, efficiency, and resilience. It’s no wonder that LearnWorlds’ integration for Zapier is transforming the way we work.

(Visited 3,594 times, 1 visits today)
Sara Cortellazzi - Senior Product Marketing Manager LearnWorlds
Sara Cortellazzi
Senior Product Marketing Manager at LearnWorlds

Sara is on a mission to keep up to speed the LearnWorlds' community with the latest feature releases and more. She lived and traveled all around Europe, gaining an MSc in Marketing, experience in tech, and passion for education.