Live Sessions
Run live classes in your courses with the Google Meet LMS integration
Schedule Google Meet sessions as course activities and track attendance when learners join from the course player. The Google Meet integration keeps live teaching inside your LearnWorlds courses.
TL;DR
The Google Meet LMS integration replaces pasted meeting links with scheduled live session activities. Learners join from the course, and LearnWorlds logs their attendance.
Stop sharing meeting links by email. Learners join from the course player
Skip manual attendance sheets. Joins from the course player are tracked automatically
Drop separate calendar setup. Each session gets its own Google Calendar event
Best for: course creators and trainers who run live lessons, webinars, or coaching calls on Google Meet.
Available on Pro Trainer and above. Multiple Google accounts and instructor accounts need Learning Center or above.
What you can do with Google Meet and LearnWorlds
Schedule sessions inside courses
Add a Google Meet activity from the course outline and set its topic, start time, and duration. LearnWorlds creates the meeting on the Google account and calendar you choose.
Control meeting access
Choose Open to let anyone with the link join without approval. Choose Trusted to make people outside your Google organization and invite list ask to join.
Repeat sessions on a schedule
Turn a session into a daily, weekly, or monthly series of up to 20 occurrences. Each occurrence becomes its own learning unit.
Share replays after class
Paste the recording link into the activity’s replay video setting so learners can watch the session afterward.
How LearnWorlds and Google Meet integrate
See what happens in Google Meet when you work in LearnWorlds. Automatic rows need no action after you connect, and Conditional rows depend on a setting you choose.
| LearnWorlds | Google Meet | Type of trigger |
|---|---|---|
| You save a Google Meet activity with a date and time | A meeting with its own link and Google Calendar event on the chosen account | Automatic |
| A learner clicks Join with Google Meet in the course player | The learner enters the meeting, and LearnWorlds logs the join for attendance | Automatic |
| You set the session as recurring | Up to 20 sessions, each added to the course as its own learning unit | Conditional |
| You turn on reminder emails | LearnWorlds emails enrolled learners before the session, with no Google Calendar notifications | Conditional |
What teams ask before connecting
Is Google Meet natively integrated, or do I add the link as an embed?
It’s a native integration, so you don’t paste or embed links. You connect your Google account under Settings > Integrations > Live Sessions, then add Google Meet as a learning activity in the course outline. LearnWorlds creates each meeting on the connected account.
Is attendance tracked in LearnWorlds when someone joins a Google Meet session?
Yes, when learners click Join with Google Meet in the course player. LearnWorlds tracks time from when the activity opens until the learner moves away. Learners who join from a Google Calendar link aren’t tracked, but you can mark their activity as completed manually.
Can learners join from inside the course player, or are they redirected to Google Meet?
Learners join from the course player. Enrolled learners open the live session activity and click Join with Google Meet, which appears 15 minutes before the start time. Until then, they see a message that the session is upcoming.
How to set up the LearnWorlds and Google Meet integration
Connect a Google account, then add Google Meet sessions to your courses. Any active personal or business Google account works.
1. Activate Google Meet
Open Settings > Integrations > Live Sessions and click Activate under the Google Meet tab. Requires: an active Google account.
2. Connect your Google account
Click Connect account and sign in with the Google account you want to use. Accept every permission and click Continue, or the connection won’t complete.
3. Add instructor accounts if needed
On Learning Center or above, click Add Account to link more Google accounts and assign them to instructors. You can also let instructors connect their own accounts from their dashboard.
4. Create a Google Meet activity
In the course outline, click Add activity and pick Google Meet from the Live Sessions category. Save it and open its settings.
5. Schedule the session
Pick the Google account and calendar, then set the access type. Add the topic, start time, and duration. For the full setup guide, see the Google Meet help article.
What the Google Meet integration handles automatically
Create the meeting and event
LearnWorlds automatically creates a Google Meet link and calendar event when you save a scheduled session.
Record attendance on join
LearnWorlds automatically records attendance and time spent when a learner joins from the course player.
Complete the activity on join
LearnWorlds automatically marks the activity completed when the learner joins, unless you set custom completion rules.
Show the join button
LearnWorlds automatically shows the Join with Google Meet button when the session is 15 minutes away.
| What LearnWorlds handles automatically | What your team configures |
|---|---|
| Creates the Google Meet link and calendar event for each session | Picks the Google account, calendar, and access type |
| Logs attendance and time spent for course player joins | Marks learners who joined from Google Calendar as completed |
| Completes the activity when the learner joins | Sets custom completion rules if the default doesn’t fit |
| Shows the join button 15 minutes before start | Turns on reminder emails and adds a replay link |
Who uses the Google Meet integration and how
Course creators running weekly live lessons
Set up a weekly recurring Google Meet session once, and each class appears as its own learning unit. Learners join from the course instead of searching for links.
Schools with several instructors hosting sessions
On Learning Center or above, each instructor connects their own Google account and creates Google Meet activities in the course editor, with full control of their own sessions.
What our customers are saying
“If in a week our team could onboard five companies, now they can onboard ten companies in one training session, in one day.”
Lara Oliveira, Community Learning Experience Specialist, Blip
“I love their customer support, which is top tier. I always receive quick replies, and they always solve my issues. When I first joined LearnWorlds, the platform was very simple to understand and get by. We’ve been going strong and love it!”
“The user interface is excellent, both on the main website and inside the virtual classroom. The integrations are incredibly comprehensive—so much so that after more than two years on the platform, I still haven’t explored them all.”
“I like that LearnWorlds provides me with a fully functional website where I can offer my students self-study resources and a community chat. The team is responsive and professional, and they really care about what they are doing.”
“I really appreciate the customer service at LearnWorlds; it’s been incredible and every time I’ve reached out, they’ve been expedient and gone above and beyond, even when they didn’t have something yet but were working on it.”
“The platform has been easy to set up and navigate. Plus, the onboarding calls have been helpful and tech support is extremely responsive! I am so pleased So far, the tech support has been worth every penny I’ve paid!”
“The platform integrates our website, funnels, marketing, and learning system all in one place, which is super convenient. I also appreciate their regular updates and the support team, which is extremely responsive.”
“I’ve been very impressed with LearnWorlds’ level of service so far. They’ve been very helpful with technical issues I don’t have the skills to deal with. It’s easy to use, and the initial setup was pretty easy.”
“We love how it has improved communications with our students. Daily tracking of student activity is vital to our programs and the reporting options help us see where all students are in the push of a button.”
“The wide range of features, responsive support, and regular platform updates. The value is good for the price, especially considering the range of features, regular updates, and responsive customer support.”
“The platform is really configurable, giving us a huge amount of flexibility about how to lay out our course. It’s allowed us to deploy our course in a drip feed format, which is fantastic for our learners.”
“I love how LearnWorlds makes it easy to write and implement my training materials. The platform’s support team is fantastic, providing clear answers quickly, which has been really useful.”
“What I like most about LearnWorlds is how easy and intuitive it is to use. I also really like the possibility to customize the school and make it fit your own style and brand.”
“Many features and almost everything can be customized, which makes it very easy to configure it the way you like.”
“The site is very user friendly and easy accessible. UI/UX is wonderful. The onboarding was also very easy”
“There are a lot of unique and user friendly features. The system is very customizeable.”
FAQs
It’s available on Pro Trainer and above. Connecting multiple Google accounts or letting instructors connect their own needs Learning Center or above. See LearnWorlds pricing for details.
No. Changes to the Google Calendar event don’t show up in the learning unit, and deleting the event leaves the activity active. Deleting the activity doesn’t cancel the calendar event either, so remove it in Google Calendar yourself.
No. Only the session creator is invited to the Google Calendar event, and Google sends no notifications to learners. Learners save sessions to their own calendars with the Add to Calendar button, and LearnWorlds can send reminder emails.
Any active Google account works, personal or business. You must accept every permission Google asks for while connecting, or the connection won’t complete. Restricted meeting access is only on some Google accounts and is set by editing the Google Calendar event.
Yes. You can host several sessions at once on the same Google account, since each meeting has its own link and calendar event. All sessions show in the Live Sessions admin panel in a calendar view.
Yes, if you want attendance in LearnWorlds. Joins from the course player record attendance and time spent with no manual tracking, and a recurring series of up to 20 sessions takes one setup. Compare it with other LearnWorlds integrations.
Published:
Last Update: