Live Sessions
Host live classes from your courses with the Webex LMS integration
Schedule Webex meetings as course activities and track attendance in LearnWorlds. The Webex integration lets enrolled learners open live sessions from the course player.
TL;DR
The Webex LMS integration turns Webex meetings into course activities. Learners open sessions from the course, and you track attendance in LearnWorlds instead of a spreadsheet.
Stop emailing Webex links. Enrolled learners open sessions from the course player
Replace attendance spreadsheets with a user progress report you can export
Skip password setup. Webex generates one when you leave it blank
Best for: trainers and course creators who already run live sessions on Webex.
Available on Pro Trainer and above. Multiple Webex accounts and instructor accounts need Learning Center or above.
What you can do with Webex and LearnWorlds
Schedule Webex meetings in courses
Add a Webex meeting activity and set the topic, description, and start time. Pick which connected Webex account hosts it if you have more than one.
Set chat and recording options
Turn the meeting chat and meeting recording on or off from the activity settings.
Report on attendance
Open User Progress on the activity to see who joined, when, and their status. Export the report as CSV or XLS.
Assign accounts to instructors
Assign a connected Webex account to some or all instructors. On Learning Center or above, connect several accounts or let instructors connect their own.
How LearnWorlds and Webex integrate
See what happens in Webex when you work in LearnWorlds. Automatic rows need no action after you connect, and Conditional rows depend on a setting you choose.
| LearnWorlds | Webex | Type of trigger |
|---|---|---|
| You save a Webex activity with a date and time | A Webex meeting on the selected account, with a generated password if you leave it blank | Automatic |
| The instructor or admin starts the meeting | Enrolled learners can join and are redirected to the Webex app | Automatic |
| A learner joins from the course player | LearnWorlds records the join for the user progress report | Automatic |
| You add a replay URL to the activity | Learners reach the recording saved in your external tool | Conditional |
What teams ask before connecting
Is Webex natively integrated with LearnWorlds, or does it require a third-party connector?
It’s a native integration with no connector needed. Activate Webex under Settings > Integrations > Live Sessions and connect your account. Webex meeting then becomes an activity type in your courses.
Is attendance tracked in LearnWorlds when a learner joins a Webex session?
Yes. The User Progress page for each Webex activity shows whether and when each learner joined, plus their status. Data comes from the course player, and you can mark sessions completed manually or export the report as CSV or XLS.
Do instructors need their own Webex accounts, or can multiple instructors share one?
They can share. Once you connect a Webex account, you can assign it to some or all instructors. On Learning Center or above you can also connect several accounts or let instructors connect their own, which don’t show in the admin dashboard.
How to set up the LearnWorlds and Webex integration
Connect your Webex account from your Live Sessions settings, then add Webex meetings to your courses as learning activities.
1. Activate the Webex integration
Open Settings > Integrations > Live Sessions and activate the Webex integration. Requires: a Webex account.
2. Choose instructor access
Decide whether instructors can connect their own Webex accounts. This option needs Learning Center or above.
3. Connect your Webex account
Click Connect account to link Webex, then assign the account to some or all instructors.
4. Add a Webex activity
In your course content, click Add activity and pick Webex meeting from the Live session category. Save it and open its settings.
5. Schedule the meeting
Set the topic, start time, and duration. Add reminder emails or a replay link if you need them. For the full setup guide, see the Webex help article.
What the Webex integration handles automatically
Generate a meeting password
Webex automatically generates a meeting password when you save an activity without one.
Record learner joins
LearnWorlds automatically records join data from the course player when a learner opens the session.
Redirect learners to Webex
LearnWorlds automatically redirects enrolled learners to the Webex app when they join a started meeting.
| What LearnWorlds handles automatically | What your team configures |
|---|---|
| Records join data for the user progress report | Marks sessions completed manually when needed |
| Generates a password if you leave it blank | Sets chat and meeting recording options |
| Redirects learners to the Webex app once the meeting starts | Starts the meeting from Live Sessions or the course |
Who uses the Webex integration and how
Training teams sharing one Webex account
Connect one Webex account and assign it to every instructor who teaches live. Instructors schedule Webex meetings in their own courses without each connecting a separate account.
Academies tracking live class attendance
Learners open each Webex class from the course player. Admins export the attendance report as CSV or XLS instead of collecting names by hand.
What our customers are saying
“If in a week our team could onboard five companies, now they can onboard ten companies in one training session, in one day.”
Lara Oliveira, Community Learning Experience Specialist, Blip
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FAQs
It’s available on Pro Trainer and above. Connecting multiple Webex accounts or letting instructors connect their own needs Learning Center or above. See LearnWorlds pricing for details.
No. Deleting the activity from your course or the Live Sessions page leaves the meeting in your Webex account, so delete it in Webex directly. Deleting from Live Sessions also keeps the course activity, which you can reuse.
On mobile, LearnWorlds advises learners to download the Webex app. Learners should have a Webex account and sign in, or sign up the first time they join.
Yes. Add the Events Calendar section to a page and turn on Add to Calendar, or let learners use the button in the course player. The calendar entry includes the session details and the direct Webex link.
In the Live Sessions admin page, which shows upcoming and past sessions in a calendar view. You can review, edit, and start sessions there. You can also start one from the course through the activity settings.
Yes, if you want live classes and attendance in one place. Each session lives in the course, join data feeds the user progress report automatically, and you can export it for records. Browse other LearnWorlds integrations.
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