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Marketing

How To Run Your Practice Online. Hacks From Successful Coaches & Consultants

Androniki Koumadoraki
13 min

Selling coaching & consulting online can help you grow your business beyond 1-to-1 sessions. Offering your services online means not limiting your local business to your community and offering a wider range of digital products to complement and elevate your practice and the client experience you deliver.

Here at LearnWorlds, we oversee many successful business cases, based on which we’ve created these useful tips on how you can run your practice online at scale.

You’ll get the answers on how to set up your own branded business coaching & consulting website and mobile app, how you can design and sell coaching & consulting programs, and finally, how to measure the performance of your business. All the examples are based on the LearnWorlds platform functionality for better visualization.

We’ve got a lot to talk about, so let’s get started!

Hacks to Brand Your Coaching & Consulting Business

Branding is essential for any business. Building a brand greatly affects how your business will evolve. This holds true whether you’re running your own business working by yourself or you’re a group of coaches and consultants offering different services under one business entity.

And remember that branding is more than visual design and logos. Branding includes your tone of voice and messaging and the way you communicate with customers.

Whether you’re a fresh professional or have years of experience, make sure to prioritize branding as it’s quintessential to business success.

1. Build Your Website

Most coaches & consultants prefer white labeling for their websites. This means that you can create an online portal for your practice that is 100% you – no hosting supplier logo or reference anywhere; plus, it is important to create your own custom domain and add your colors and logo to match your existing professional identity.

Our clients love templates, especially when they are proven to work. They usually choose from more than 50 industry-leading templates, including elegant templates ideal for a coaching business!

a screenshot of LearnWorlds website templates

From there, it’s easy to customize your website by adding testimonials, quotes, widgets, social media buttons, calendars and countdown timers, popups, and buttons, to name a few!

a screenshot of LearnWorlds website builder showing the section options

As for fonts and the overall layout of your website? These also have to be chosen by you. Your own branding has to be present in every little element of the website, as you know that the devil is in the details :).

A handy tip from practicing coaches & consultants is to add a blog on your website. A blog is one more way to enrich your online community and showcase your expertise. The members of your online community can interact through the comments, and you can even give them food for thought and opportunities to start new discussions. Also, by optimizing your content with keywords, you can bring traffic and new clients to your coaching business!

a screenshot of a blog built within a LearnWorlds school

Popups are essential additions to your coaching or consulting website as they allow you to communicate offers, updates, upcoming events, invitations to join your mail list, and much more. LearnWorlds’ coaches & consultants prefer to set up pop-ups from the selection of templates: Emails, Promotional, Offers & Coupons, Exit-Intent, Notification & Announcement, Welcome User, and Video Pop-ups..

a screenshot of LearnWorlds website builder showing the popup functionality

2. Launch Your Branded Mobile App

Coaches who want to be with their clients at every step of their transformational journey, offer them a branded, native mobile app. It is hard to believe, but there is a solution that requires no coding skills & thousands of dollars to develop. Like the website, it’s easy to customize the mobile app to fit the business brand style.

a screenshot of LearnWorlds mobile app builder

Here’s why it’s a good idea to build a mobile app. Coaching & Consulting is addressed to everyone from startup and small business owners to high-level executives and private individuals. All these people have one thing in common – a packed and often unpredictable schedule. Offering them the option to learn or train on the go can increase the value of your business coaching & consulting services and make your clients’ lives a tad easier.

LearnWorlds clients mention what they like about our app solution, so you may use it as a handy tip while choosing one:

Hacks to Create Digital Products

Digital products are coaching or consulting programs that are sold online. They’re often available for download or offline viewing so the customer can get the most value out of them. The most popular types of digital products include self-paced programs, blended programs (a combination of self-paced content & live sessions), memberships and subscriptions, and eBooks.

Let’s explore the options successful coaches & consultants use for their businesses.

1. Self-paced programs

A self-paced program is basically an online course – the most comprehensive digital product you can offer your clients. You can even duplicate the course to provide more or fewer resources and adjust the pricing accordingly. There are cases of building the program using just one type of content (e.g. audio or video), but coaches and consultants who build multi-format programs reach higher engagement numbers and are able to increase the value of their service.

a screenshot of LearnWorlds course builder showing the learning activities section

💡 Take note! You can offer a free business course as a lead magnet to attract specific audiences for your coaching & consulting business.

2. Blended programs

Another valuable tip from our clients is to build blended programs. How do they do it? Simply add the self-paced content in audio, video, or text format and conclude the practice section with a live webinar or 1:1 session, which clients can book themselves. Also, a good practice is to place your private session with a client prior to the start of your program. It helps to align on expectations and goals each client wants to achieve along their transformational journey. You can even ask them to write down their goals by adding a Diary activity and setting up a Reflection journal at the end of your program, so they will see and better appreciate the progress your program delivered.

 a screenshot of LearnWorlds course builder showing the assessments section
🗒️From our coaches & consultants to you. Functionalities you’ll love using for your online business!

#1 One-to-One and Group Sessions

No matter the coaching or consulting model you’ve decided to work with, you’ll definitely need to catch up with your clients regularly to discuss their progress and stimulate experience sharing, offer additional support, and ensure they’re on track with their goals.

1:1 & group sessions enable your clients to schedule real-time online sessions based on your availability, so you never lose touch with them and establish ongoing communication, trust, and accountability.

And – get this! – you can add private notes after each session to keep track of their progress and refer to previous conversations you’ve had.

#2 Integration With Calendly

Another important functionality is integration with Calendly. This allows you to hold 1:1 & group sessions with your busy clients at the most suitable time for both of you. Scheduling opportunities within clients’ coaching portal levels down your operational hassle and enables reminders for your client’s convenience.

#3 Built-In Community

Building an online community will take your online academy to the next level. Let your clients get together virtually to exchange experiences and advice. It will be like they’ve built their own mastermind groups.

Communities enable you to create groups and initiate thought-provoking discussions. They also allow user-generated content to engage your clients further and encourage them to express themselves creatively.

#4 Content formats

Make sure to use different types of content when creating your program to keep clients hooked. Apart from your live sessions and webinars, you can create videos and eBooks your clients can have for life, which you can also sell separately as standalone digital products or distribute part of them on social media to promote your business and attract clients. Plus, you can create mini-quizzes (non-graded) and self-reflection quizzes. Put all these together to create a transformation roadmap for your clients. 🚀

#5 Gamification

Put those two together and give us a good reason why not to reward your clients when they reach an important milestone in their transformation journey.

#6 Data Security

Most of the data going in and out of your online academy are sensitive and should remain confidential and safe. LearnWorlds clients suggest you make sure all data is perfectly protected since strict data security measures, such as isolated databases, regular backups, and encrypted data storage, should be in place.

3. Bundles

Coaches & consultants love this option of putting together two or more courses covering similar, complementary topics, then selling them in a bundle. A course bundle translates into more profit for you and more rounded knowledge for your client.

 a screenshot of LearnWorlds platform showing the bundles selling option

4. Subscriptions & Memberships

It’s no secret that subscriptions and memberships are the Holy Grail of revenue for coaching & consulting businesses!

Selling a subscription is a good idea if you’re regularly releasing new content and you also prefer having a recurring monthly income. With a subscription, you can give a chance to your clients to “taste” your content before they make a purchase decision. They can initiate a free trial and get to know your style better. It definitely helps to increase your purchase conversion.

a screenshot of the 40 Aprons built on LearnWorlds platform showing the subscriptions options

There are unique benefits LearnWorlds coaches want to share with you regarding creating a membership site. For instance, this business model allows you to create and nurture your online community and build unprecedented engagement with your clients.

5. eBooks

eBooks are among the most popular digital products our coaches & consultants use as part of a program or as a standalone offering. Moreover, they work perfectly as lead magnets and are a way to grow your mailing list!

a screenshot of the LearnWorlds platform showing the eBook learning activity

Our clients usually add several elements to their eBook to make it more engaging and easier to read, like headings, columns, images, and videos.

And the best part is that your clients not only read the content you shared with them but can keep notes and mark important parts, so they can later come back to the piece of your wisdom and recall all the content.

a screenshot of the LearnWorlds platform showing the eBook learning activity taking notes

Hacks to Market Your Coaching Business

There are several exciting and straightforward ways LearnWorlds coaches & consultants follow to promote and market their business. Coupons (individual, bulk, or subscription plan), email marketing, and affiliate programs work the best for them.

Let’s examine each one in more detail.

1. Create Coupons

Create coupons to sell a program at a discount, either at a percentage or at a specific amount. Offering a discount coupon is a good way to reward your loyal clients or celebrate occasional events like your business birthday or Black Friday.

a screenshot of the LearnWorlds platform showing the coupon and other promotional options

2. Leverage Email Marketing

LearnWorlds clients can’t stop emphasizing how important it is for your coaching platform to integrate with the most popular email marketing tools, enabling you to create automated email marketing campaigns to convert leads into customers and stay in touch with your current clients.

MailChimp, Active Campaign, AWeber, and ConvertKit are probably the tools you already use. Make sure they’re integrated into your all-in-one solution so you are able to streamline your operations managing all from one central place.

3. Create an Affiliate Program

Affiliate marketing is another option to bring new business your way by partnering with third parties who will happily promote your business with a small commission.

 a screenshot of the LeearnWorlds platform showing the affiliate marketing option

You can create your Affiliate Agreement containing the terms and conditions. What is also important is to define the commission rate and manage the Cookie expiration date, and how many days after a client has purchased from you, you will pay the commission.

4. Optimize Your Website for SEO

SEO optimization is a great chapter in program promotion heavily used by coaches & consultants. Our comprehensive guide on SEO optimization for course creators will help you deep-dive into the secrets of an SEO-optimized website and courses.

Optimizing your academy’s website for search engines will help increase online visibility and reach a wider audience. A few SEO elements to pay attention to are the following:

a screenshot of the LearnWorlds platform showing the Search Engine Optimization options

Hacks to Monitor Your Performance

Evaluation and monitoring are just as important as having a business plan. LearnWorlds coaches & consultants advise monitoring different aspects of your programs to evaluate whether you have accurate results, such as:

1. User Analytics

2. Sales

As a coach or consultant, being also an entrepreneur is practically a part of your DNA. As such, you need access to data that will enable you to monitor your business goals and achieve business success. Our clients advise you to set up reports and regularly check your:

3. Activity History

Last but not least, you need to track the events log to monitor every activity in your coaching academy in real-time and know what’s happening in your business coaching programs.

A few examples include:

…and many more

Think about how useful it is to know who has canceled their subscription or failed to purchase a product. You can contact these clients and win them back, safeguarding your income and clientele.

Tracking the engagement in your community is also a huge benefit, as you can spot your biggest promoters and ask them for a testimonial or turn them into your most passionate brand ambassadors.

On the other hand, if you spot a drop in engagement, you can take action (send reminders, offer benefits, such as exclusive access to sessions, free courses, or even a discount) to bring life back to your community on time!

Ready to Make the Most Crucial Move?

Your coaching academy is your most powerful tool, after your skills, to take your coaching & consulting business to a whole new level. Moving your business online opens the door to countless opportunities to reach new clients anywhere in the world, create captivating content that will support your client’s journey, and build your very own community and brand.

We have put together the checklist below with key features to consider while choosing an all-in-one platform for your coaching or consulting business. Download it now to save it for the time you need it!

That was a quick list of all the features to look for in your online coaching platform. Throughout this article, we’ve shared tips that both our team and our clients have found to make a huge difference for a coaching & consulting business. We hope they have inspired you to take the next step and transform your business as you transform your clients’ lives!

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Androniki Koumadoraki
Androniki Koumadoraki

Androniki is a Content Writer at LearnWorlds sharing Instructional Design and marketing tips. With solid experience in B2B writing and technical translation, she is passionate about learning and spreading knowledge. She is also an aspiring yogi, a book nerd, and a talented transponster.